Privacy Policy

This privacy policy outlines how we collect and use personal data when you interact with our website www.HRManager.co.uk. It also describes how we process your subscription details and any information you provide to us when using our online service or telephone helpline. Lawgistics Limited acts as the Data Controller for the personal data you provide as part of the services we deliver to you. As our client, you are considered our data subject.

Our address is: Lawgistics Limited, Vinpenta House, High Causeway, Whittlesey, Cambridgeshire, PE7 1AE. Our company registration number is 04592010.

What personal data we collect

The type of personal data we collect depends on how you use our website. For example, you may browse the site, fill out forms to request information or create employee records, download documents, subscribe to emails, use our telephone helpline or other activities. We gather information about you when you engage with us for advice, visit our website, subscribe to newsletters, apply for job opportunities, attend training courses, or conduct business with us.

How we use your personal data

When you visit our website, we record details of your visit, including your device’s IP address. This data is used anonymously to monitor website usage and improve our services by identifying popular sections and refining content. If you use forms on the site to contact us, we may retain your email address and telephone number for follow-up communication.

Below is a summary of how we handle your personal data and the legal grounds under GDPR for doing so:

Activity	Legal basis under GDPR
Using personal data from forms or questionnaires	Article 6(1)(b) – Providing your data, when subscribing to our service, is a necessary step prior to entering into a contract at your request.
Delivering our HRManager software services	Article 6(1)(b) – This is essential for fulfilling our contract with you as the data subject.
Contacting you about our services	Article 6(1)(f) – It is in our legitimate interest to contact you to gather information or provide services effectively.
Retaining your data after your contract ends	Article 6(1)(f) – Retaining personal data is necessary under the law and serves our legitimate interests.
Processing sensitive data (e.g., health-related information) for adjustments	Article 9(2)(a) – Explicit consent. Sensitive data is processed solely with your consent to assess eligibility for adjustments. Consent can be withdrawn at any time by contacting us.

Sharing your data

We may share your personal data on a confidential basis with external service providers for financial or administrative tasks that support our business. Additionally, personal data may be shared with individuals or entities where necessary, such as regulatory bodies, advisors, law enforcement, or partners. All data-sharing activities are governed by data processing agreements that ensure compliance with GDPR and the Data Protection Act 2018. External providers are authorised to use personal data only for the specific purposes outlined in our agreements.

Data retention

We retain personal data in line with our data retention policy. Most data is kept for seven years, which includes the six years required by law plus the current year. Data that is no longer necessary will be securely deleted.

Your rights

As a data subject, you have the following rights regarding your personal data held by Lawgistics Limited:

The right to be informed about how your data is used (this notice).
The right to access a copy of your personal data.
The right to request corrections to inaccurate data.
The right to request the deletion of your data.
The right to restrict data processing.
The right to data portability.
The right to object to processing.
Rights regarding automated decision-making and profiling.

For more information about these rights, please visit the ICO’s website: https://ico.org.uk/for-the-public/. If you wish to exercise these rights, we may require proof of identity for security purposes.

If you are dissatisfied with our response when exercising your rights, you can file a complaint with the ICO. Further details are available at https://ico.org.uk/concerns/.

Policy updates

This policy may be updated or amended at any time. The latest version will always be accessible on our website at www.HRManager.co.uk.

For additional inquiries, please contact our Data Protection Officer at [email protected].